Offices looking for a laser or perhaps an all-in-one color printer must peek into a number of considerations before making a purchase. Naturally, office operation is one, second the expected print volume, and third the compatibility of the printer to the demands of the business. Some other factors like cost, durability, longevity and maintenance of the printer comes only secondary. Here are often overlooked considerations but are really necessary to help select the right office printer.
Most modern offices have several devices often hooked up to a single printer. Obviously, the reason is tied-up to the streamlining of the office finances. With this in mind, a reliable Ethernet or Wi-Fi connection would absolutely complete the office set-up. This in turn promotes efficiency as work can be easily accomplished. Anything less spells disaster for the office as more time is consumed trying to fit into the network than the actual printing itself.
Paper Feeding Capabilities
If the office prints 10, 20, or 50 pages at a time, then a printer with an Automatic Document Feeder (ADF) is reasonable. This can save precious time in printing large print jobs because the ADF will do the work automatically. Remember, only get this feature if the office regularly prints out more than 10 pages at a time. Otherwise, if printing is few and intermittent then manual-feeding is more economical.
Total Cost of Ownership (TCO)
The Total Cost of Ownership is not just the purchase price per se. It is the expected total expenditures of the printer up to its expected lifetime. This is important because a printer that needs to be maintained frequently can cost quite a bit and affect the budget. Generally speaking, a printer’s reliability translates to around three years. Offices should always opt to change printers (3 years on the average) because continued operation beyond the prescribed period tends to be really expensive. TCO therefore is the purchase price plus all the calculated replacements costs and expected maintenance fees that will be incurred within the expected lifetime of the printer.
Toner Cartridge Replacements
Replacement toner cartridges are expensive. And as observed by many printer users worldwide, the total cost of cartridges purchased and used within the lifetime of the printer is more than 100% than the machine price. This being the case, it is wise to check the cost of the replacements before making a printer purchase.
Compatible Toner Cartridges
Which is more beneficial, the purchase of OEM cartridges or the use of compatible cartridges? Obviously the answer is the latter since it is much cheaper. But would the print quality be similar? With technology improving considerably, print quality between compatibles and OEMs have rendered comparison a thing of the past. In fact, nobody can really tell the difference on the printouts. When it comes to economic consideration the use of compatible cartridges gives offices a wham for their buck.
The availability of a third-party toner cartridge for the printer is an important consideration. It is quite likely that the business will choose to use cheaper options to reduce expenses and extend the serviceable life of the cartridges.
Do not fall prey over printer features alone. Be picky. Take time to explore the many available machines. And consider the above-mentioned factors in order to find the perfect office printer for the workplace.